Office of the Vicar for Clergy
CLERGY GATHERINGS
SAVE THE DATES
- EVENTS SUBJECT TO CHANGE -
2024 CLERGY EVENTS
| 2024 CLERGY STUDY DAYS | MANDATORY | SMC | Topics: Pontificate of Pope Benedict XVI; Pro-Life Messaging; USF-Parish Administration Certificate Program – Subject to change. | Published: 8/31/2023 Last revised:1/18/2024 |
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| 2024 ORDINATION | STRONGLY ENCOURAGED | SMC | Published: 04/29/2024 Last revised: |
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| 2024 RETREAT WEEK 1 | MANDATORY | Vallombrosa | with Most Rev. Edward Scharfenberger, Diocese of Albany Theme: “What Do You Want Me To Do For You” (Mark 10:51-52) |
Published: 4/15/2023 Last revised: 04/02/2024 |
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| 2024 RETREAT WEEK 2 | MANDATORY | Vallombrosa | Rev. Francis Caponi, O.S.A., Ph.D. Professor, Villanova University. TOPIC: “Love Covers A Multitude of Sins” (1 Peter 4:8) | Published: 4/15/2023 Last revised:04/02/2024 |
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| 2024 PRIEST ENRICHMENT DAY | ENCOURAGED | TBD | Published: 1/25/2024 Last revised: |
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| 2024 PRIEST CONVOCATION | MANDATORY | Asilomar | To Be Determined | Published: 10/20/2022 Last revised:04/02/2024 |
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| 2024 CLERGY STUDY DAYS | MANDATORY | SMC | Topics: “In the name of Jesus, how to engage in deliverance prayer for our parishioners”; Differences between declaring a marriage null, dissolution of the bond, and separation of spouses; Safe Environment Training – Subject to change. | Published: 8/31/2023 Last revised:04/02/2024 |
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| 2024 PRIEST DAY | STRONGLY ENCOURAGED | St. Patrick’s Seminary & University | Published: 10/19/2023 Last revised: |
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| 2024 ADVENT OF RECOLLECTION | ENCOURAGED | TBD | Published: 1/23/2024 Last revised: |
2025 CLERGY EVENTS
| 2025 CHRISM MASS | STRONGLY ENCOURAGED |
SMC | Published:10/06/2023 Last revised: |
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| 2025 RETREAT WEEK 1 | MANDATORY | Vallombrosa | Published: 8/10/2023 Last revised: |
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| 2025 RETREAT WEEK 2 | MANDATORY | Vallombrosa | Bishop Daniel Henry Meuggenborg “Walking in Companionship with Jesus” |
Published: 8/10/2023 Last revised:11/27/2023 |
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| 2025 CLERGY STUDY DAYS | MANDATORY | SMC | Published: 3/21/2023 Last revised: |
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| 2025 PRIEST DAY | STRONGLY ENCOURAGED | St. Patrick’s Seminary & University | Published: 10/19/2023 Last revised: |
2026 CLERGY EVENTS
| 2026 CHRISM MASS | STRONGLY ENCOURAGED |
SMC | Published:10/06/2023 Last revised: |
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| 2026 RETREAT WEEK 1 | MANDATORY | Vallombrosa | Published: 8/10/2023 Last revised: |
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| 2026 RETREAT WEEK 2 | MANDATORY | Vallombrosa | Published: 8/10/2023 Last revised: |
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| 2026 PRIEST CONVOCATION | MANDATORY | Asilomar | Published: 05/30/2024 Last revised: |
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| 2026 PRIEST DAY | STRONGLY ENCOURAGED | St. Patrick’s Seminary & University | Published: 10/19/2023 Last revised: |
2027 CLERGY EVENTS
| 2027 CHRISM MASS | STRONGLY ENCOURAGED |
03/18/2027 | SMC | Published:10/06/2023 Last revised: |
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| 2027 RETREAT WEEK 1 | MANDATORY | Vallombrosa | Published:10/06/2023 Last revised: |
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| 2027 RETREAT WEEK 2 | MANDATORY | Vallombrosa | Published:10/06/2023 Last revised: |
Clergy and Parish Forms and Document
Priests And Deacons With Faculties In The Archdiocese Of San Francisco
Priest Personnel Board Forms
Letters Of Good Standing Requests For Priests Of The Archdiocese Of San Francisco
Requests for Letters of Good Standing need to be received a minimum of 2 weeks prior to your event and VIRTUS training needs to be completed within 2.5 years to process your request. You will be required to enter your VIRTUS completion date to request a LGS. When your LGS is ready, a copy of your completed LGS is emailed to your sfarch.org email. If you are unable to access your sfarch.org email, contact the Vicar for Clergy office, 415-614-5611
Letters of Good Standing for Visiting Clergy
- A Letter of Good Standing printed on Diocese or Provincial letterhead stationery and embossed with their Seal is required, whenever a visiting priest is expected for one-time ministry, supply ministry, or overnight visits (no ministry) within the boundaries of the Archdiocese.
- The Archdiocese of San Francisco requires a current and specifically worded Letter of Good Standing (LGS), to include effective dates, location, being able to work with minors, and purpose of their visit from the visitor’s Provincial or Bishop (see sample form below). You may forward by email the sample LGS form on to your visiting priest when you are making initial arrangements with him. Ask him to forward the form to his Bishop or Provincial to be completed and signed.
- A copy of the signed LGS should then be emailed back to you/your staff and emailed to Vicar for Clergy, Fr. Spyrow at [email protected]. Once Fr. Spyrow reviews the Letter of Good Standing, he will stamp it with his “Approval”, granting temporary faculties or “Not Approved”. A copy of the Letter of Good Standing will be sent to the parish the priest is visiting and the Dioceses or provincial with his decision.
If there are any questions, please contact the Office of the Vicar for Clergy at 415-614-5611.
Compliance and Celebret
FOR ALL PRIESTS SERVING IN THE ARCHDIOCESE 30 DAYS OR MORE,
THREE COMPLIANCE STEPS MUST BE UNDERTAKEN:
- Safe Environment Training (needs to be renewed every 3 years): VIRTUS Online
- Safe Environment Guidelines and Appendices for Distribution
- Livescan Fingerprinting Form (Priest, Deacons, Seminarians)
- Livescan Fingerprinting Locations - Photo (chest up)
CLERGY WHO ARE IN COMPLIANCE MAY REQUEST A CELEBRET CARD BELOW
Clergy Personnel Policies and Guidelines
- CLERGY PERSONNEL POLICY – TABLE OF CONTENTS – Oct 2009
- Series 1000, Pastoral Responsibilities of Priests – Oct 2009
- Series 2000, Personnel Board – Oct 2009
- Section 2400 Incardination Policy – Revised 2-15-2018
- Series 3000, Ongoing Formation & Continuing Education – Oct 2009
- Series 4000, Priests’ Benefits– Oct 2009
- Series 5000, Keeping Faith With Our Retired Priests – Oct 2009
- POLICY for Priests under the age of 65 who unable to minister 2023
- POLICY Regarding Use & Monitoring of Internet, E-Mail, and Other Technology (E-2, 10/01)
- Decrees from Archbishop Cordileone – Province wide – April 2015
- Decree on Unification of Saint Thomas the Apostle and Saint Monica – 12-8-2016
- MASS OFFERINGS, and ATTENDANCE AT CLERGY GATHERINGS – Jan 2018
- GUIDELINES FOR THE RECEPTION OF COMMUNION – July 2019
- MEMO to Pastors Regarding Flu and Viruses – 2-20-2020
- Archdiocesan Policy Index – comprehensive, Archdiocesan-wide
Benefits & Compensation
BENEFITS
- 2023-2024 Employee Benefits - Kaiser - Blue Shield - Dental - Vision
- What’s New in 2023_Vision Care Provider for Blue Shield participants 01-01-2023
- 2023 EyeMed Vision Care
- 2023 EyeMed Vision Care Summary of Benefits
- Geo Blue Trekker Information Brochure and Enrollment Form (plan covers every trip taken, up to 70 days in length)
- Geo Blue REQUEST FORM for Vicar for Clergy to submit the application for Travel Insurance
- Payment Request Form 12-21-2023
- Mileage & Travel Reimbursement Form 1-1-2024
- 2020 ACH Request Reimbursement
- Monthly Food Reimbursement Request
- Mileage Reimbursement Policy
- Expense Reimbursement Policy
- RETA TRUST Benefit Website
COMPENSATION
- Priests Compensation – Annual Memo, Fiscal Year 2024-2025
- Direct Deposit Form - ADSF Payroll
- ACH Authorization for Direct Payment via ACH 2018
- W-9 Form
- Income Tax Guide for Priests, Shepherds Advisor website
- IRS Clergy Compensation Guide Form 517 2016
- Visiting Priests Stipend 10-09
BENEFITS AVAILABLE AT 65 YEARS OF AGE
- Medicare Part A enrollment (Hospital coverage) – Contact Social Security Office prior to your 65th Birthday.
- Medicare Part B enrollment (80% Medical coverage) – Contact Vicar for Clergy Office, 415-614-5611.
- Medicare Part D enrollment (Drug coverage) - Contact Vicar for Clergy Office, 415-614-5611.
- Medicare Supplemental plan (20% Medical coverage) - Contact Vicar for Clergy Office, 415-614-5611.
- Kaiser Senior Advantage enrollment (Call 877-588-5739 or kp.org/seniors before the end of prior month of coverage)
Ongoing Formation
New Pastor ADSF Training Program Videos
[ask Vicar for Clergy office for the password]
Homiletic resources
- ePriest.com homily packs
- U.S. Conference of Catholic Bishops homiletics page
- Weekly Homily Preparation Sessions (live and recorded)
Previous study days presentations and handouts
- Study Day, November 12, 2020 (Weblink): https://sfparish.com/clergy-study-days-2020
- Study Day, February 26, 2019: PowerPoint presentation and handout by Dr. Christiauria Welland
Previous advent day
- Advent Day, December 18, 2020 (Weblink): https://sfparish.com/clergy-advent-reflection
Sabbaticals:
- If interested in a Sabbatical, e-mail to Fr Gregory Heidenblut, O.S.A. at [email protected].
Note: Forms and notices are in PDF format. If unable to open, download FREE ADOBE ACROBAT READER
Retirement Planning
Being a priest is a life-long commitment. After dedicating their lives to the Church, many retired priests continue to serve the people in our community. We currently care for nearly 300 retired priests who have faithfully served our Church. The Annual Appeal supplements the cost of maintaining our retirement home for priests at Serra Clergy House.
(please contact Rachel Alvelais, if you’d like to arrange for a tour/dinner at Serra Clergy House)
RETIREMENT PLANNING
- Retirement Planning Checklist
- Priests Retirement Plan Booklet - July 2023
- RETA Trust Life Insurance Beneficiary Form
- 403(b) Retirement Savings with Fidelity
- Enroll in Fidelity NetBenefits® at www.netbenefits.com/atwork or call a Fidelity representative
at 800-343-0860 . To use the EasyEnroll feature and enroll in the Plan, go to www.netbenefits.com/easy. - ADSF 403(b) Plan Highlights_atwork
- ADSF 403(b) Plan Highlights
- ADSF 403(b) Education Site
- Enroll in Fidelity NetBenefits® at www.netbenefits.com/atwork or call a Fidelity representative
- Medicare Part A & Part B Sign Up Period
- Medicare Part B Only Enrollment
- Medicare Part B, EmployEE Form CMS-40B
- Medicare Part B, EmployER Form CMS-L564
- Submit your Medicare Part B application by:
- Apply Online https://secure.ssa.gov/mpboa/medicare-part-b-online-application/
- Fax or Mail to your local Social Security Office: https://secure.ssa.gov/ICON/main.jsp#officeResults
- Submit your Medicare Part B application by:
- Medicare Part D and Supplemental Plan: Contact Vicar for Clergy
- Pension information 2020
- Pension Direct Deposit Form 2020
- Pension Withholding Form – Federal – W-4P 2024
- Pension Withholding Form – State - de4p 2023
- Social Security Office - Change address, Retirement Estimator and more
MEDICARE INSURANCE IS AVAILABLE AT 65 YEARS OF AGE
- Medicare Part A enrollment (Hospital coverage) (Contact Social Security Office prior to your 65th Birthday)
- Medicare Part B enrollment (80% Medical coverage) – Contact Vicar for Clergy Office, 415-614-5611.
- Medicare Part D enrollment (Drug coverage) - Contact Vicar for Clergy Office, 415-614-5611.
- Medicare Supplemental plan (20% Medical coverage) - Contact Vicar for Clergy Office, 415-614-5611
- Kaiser Senior Advantage enrollment (Call 877-588-5739 or kp.org/seniors before the end of prior month of coverage)
ESTATE PLANNING
- Sr. Mary Gemma O’Keeffe, RSM, Attorney at Law, 415-664-6788
- Sr. Mary Gemma O’Keeffe, RSM: Estate Planning Handout
- Power Of Attorney For Finance Form
- State Bar of California
CARE MANAGEMENT
- Priest Baseline Health Assessment Form
- Catholic Guide to End-of-Life’s Critical Decisions: Advance Directives
- Advance Health Care Directive (fillable)
- HIPAA - Authorization for Release of Health Information Form
- Cost of Living Benefit 2020
- Serra Clergy House Information
- Addl. Financial Support for Retired Priests – Needing Assisted Living
FUNERAL ARRANGEMENTS
- Funeral Arrangements Form (fillable)
- Funeral Brochure
- Funeral Companion Guide to “Preparing for a Catholic Funeral”
- “Death and Dying, The Catholic Tradition” by Fr. Gerald Coleman, PSS (power point)
- Holy Cross Catholic Cemeteries, Monica Williams, Director 650-756-2060
Note: Forms and notices are in PDF format. If unable to open, download FREE ADOBE ACROBAT READER
Liturgy Forms
ARCHBISHOP CORDILEONE FORMS
For the Archbishop forms, please contact Karen McLaughlin at [email protected]
or Fr. Armando Gutierrez at [email protected].
BISHOP JUSTICE EMERITUS FORMS
Additional Resources
CLERGY GATHERING ATTENDANCE
| MANDATORY EVENTS | • Convocation |
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| • Study Days | |
| • Annual Retreat † |
| STRONGLY ENCOURAGED EVENTS: | • Priestly Ordinations for the Archdiocese |
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| • Chrism Mass (afternoon of reflection, Mass and dinner) • Recurring date: The Thursday preceding Holy Thursday each year • Dinner requires RSVP |
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| • Mass for Deceased Priests at Holy Cross Mausoleum • Recurring date: The Friday following All Souls Day each year • Luncheon requires RSVP |
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| • Jubilarian Celebration (Vespers & Dinner) • Recurring date: The Wednesday following Mother’s Day each year • Dinner requires RSVP |
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| • Deanery meetings | |
| • Funerals of Brother Priests |
| ENCOURAGED | • Advent and Lenten Days of Recollection |
|---|---|
| • Priest Day at St. Patrick Seminary • Fraternal Gathering & Mass for Priests in the Bay Area • Recurring date: The Tuesday before Thanksgiving |
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| • Priests’ September Enrichment/Social Day • Recurring date: The second Wednesday in September |
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| • St. John Vianney Luncheon for retired priests |
| OPTIONAL |
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| • Archbishop’s Advent Party • Recurring date: The Sunday preceding Christmas Eve (a week earlier if the 24th is on a Monday) |
| • Diaconal Ordinations for the Archdiocese |
| † “All priests serving in the Archdiocese are required to make a retreat each year. [Canon 276] Any priest with an Archdiocesan assignment who wishes to make other retreat arrangements is to notify the Vicar for Clergy regarding his proposal. Funding for the Retreats will be taken from Archdiocesan funds set aside for this purpose” (Priest Personnel Policy 3420). |
Clergy Staff
Vicar for Clergy
Associate Vicar for Clergy
Vicar for Filipinos / Judicial Vicar
Vicar for Spanish Speaking
Director of Diaconate Ministry
Director of Diaconate Formation and Director of Pastoral Ministry
Director of Ongoing Formation of Priests
Director of Vocation
Assistant Vocation Director
Office Manager
Clergy Support Coordinator
