Saint Kevin Parish - San Francisco

St. Kevin Parish Bookkeeper Job Description

Position: Bookkeeper

FLSA Status: Part time non-exempt (hourly position, required in office dates/hours to be determined)
Reports To: Miguel Ruiz, SVD, Pastor

Essential Function:
This position performs the bookkeeping function for the following entities and main responsibilities include overseeing bank reconciliation, payables/receivables, general ledger, financial reporting and budget:
∙ St. Kevin Parish

Major Responsibilities include:
∙ Budget preparations for St. Kevin Parish
∙ Process purchase orders relative to budgets
∙ Prepare for Pastor’s approval invoices and reimbursement requests for payment
○ Determines timing of release of payments based on Cash Flow Projections
∙ Monitors income and expenditures relative to budgets
∙ Financial Record Filings
○ Monthly and Quarterly
○ Annual report

Can we please add Manage Flocknote the Parish Database, print Tax letters as requested from parishioners.

∙ Manage rental property deposits
∙ Flocknote - the parish database, print tax letters, as requested from parishioners
∙ Co-ordinates medical reimbursements for full-time staff (tbc)

Accounts Payable
∙ Review all bills and invoices, check for accuracy
∙ Prepare checks for Pastor's review and signature
∙ Post checks to cash disbursements and to QuickBooks
∙ Bank reconciliation for all entities
∙ Show all debits and credits on monthly bank statements,
∙ Identify all items needed to reconcile bank balance to book balance
∙ Post any necessary adjustments to books
∙ Prepare payroll for ADP processing
∙ Export payroll expenses to appropriate Cost Centers: Bookstore, Parish, Paulist Fathers
∙ Prepares and records deposits for all entities: Parish

∙ Maintain employee personnel records
∙ Oversees maintenance of Accounting System
∙ Act as primary interface with auditors
∙ Files Worker’s Comp reports with Insurance Company as necessary
∙ Maintains vacation and sick accruals for employees (tbc, may be managed by SF Archdiocese HR office)
∙ Processes MFIF for all employees

Financial Statements
∙ Prepare monthly statement of operations and submit to Pastor for review and approval
∙ Prepare quarterly statement of operations and submit to Pastor for review and approval
∙ Prepare annual statement of operations and submit to Pastor for review and approval.
∙ Make any necessary corrections and submit final report to the Archdiocese
∙ Oversee the tax compliance of the Parish and Bookstore’s financial operations

∙ Calculate payroll for the month.
∙ Prepare bank deposit ticket for payroll account based upon amounts needed.
∙ Check the payroll report for accuracy.
∙ Post payroll to cash register and general ledger.
∙ Prepare annual pension report for the Archdiocese.

Annual Budget
∙ Prepare with Pastor the annual salary schedule based upon scale amounts provided by the Archdiocese pay scales
∙ Based on historical costs and projected needs, projects and other annual expenses in addition to salaries
∙ Any other requests made by the Pastor, including attendance at finance council meetings

Experience Required:
He/she must have 2-4 years of experience as a bookkeeper with accounting skills in A/P, Bank reconciliation, journal entries, general ledger, financial reporting, demonstrating strong Excel knowledge and skill. Must also possess organizational and communication skills. The employee must pass a bookkeeping examination administered by the ADSF Finance Department and have QB and /or QBO experience. Previous experience in an educational and/or Catholic institution is preferred.

A Bachelor’s Degree is preferred.

To Apply: Please submit application and resume to [email protected], St. Kevin Parish, 704 Cortland Avenue, San Francisco, 94110 (415) 648-5752

"Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records."