Controller for Catholic Cemeteries

Holy Cross Catholic Cemetery - Colma

Position Title: Controller
Reports To: Director of Cemeteries FLSA Status: Full-time, Exempt

Purpose and Scope

The Controller is a professional “exempt” level employee who reports directly to the Director of Cemeteries. S/he assists the Director with the stewardship of the physical, financial and personnel resources of the Cemetery Department, in accordance with the Archdiocesan policies and guidelines. S/he is responsible to manage the Catholic Cemeteries’ Accounting Department and for providing oversight of accounts payable, accounts receivable, general ledger, and for relevant aspects of the month-end close, and annual audit process, as well as various recurring governmental reporting requirements.

The Controller is a person of faith committed to Gospel values. He or she values the organization and responsible management of resources and helps the Cemetery Department fulfill its mission and purposes.

Financial Management
• Manages and oversees the financial operations, ensuring compliance with Archdiocesan policies & procedures. This includes, but is not limited to, supervision of bookkeeping, payables, receivables, banking and payroll functions
• Ensures established internal accounting controls are followed to safeguard cemetery assets and ensures the efficient stewardship of cemetery resources including an appropriate risk management program
• Oversees all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.
• Coordinates annual audit and serve as the main point of contact with auditors.
• Manages organizational cash flow needs. This includes monitoring daily cash, transferring funds to/from investment accounts as necessary, and forecasting cash/liquidity positions.
• Oversees Cemetery Endowment Care Fund deposits and procedures
• Ensures that all taxes are paid in accordance with federal, state and local regulations
• Monitors leases and rent payments
• Monitors recording and depositing of all cemetery revenue from all sources; creates and oversees collection process for delinquent accounts

• Coordinates and facilitates the budget process in collaboration with the Director, staff and Advisory Board. Administers and monitors cemetery budgets and identifies/reports any significant variances to the Director and Management Team.
• Maintains accuracy and integrity of cemetery financial records; oversees internal controls
• Maintains an accurate filing, record-keeping and reporting system for all cemetery financial matters. Supervises the preparation of monthly, quarterly and year-end reports for cemetery, Advisory Board and Archdiocese as needed

Human Resources Management
• Recommends appropriate management pay levels for new hires and existing staff annual adjustments in accord with Archdiocesan Pay Guidelines
• Manages the Accounting Department staff and ensures a positive, professional work environment both internally and with other departments
• In collaboration with the Director, develops job descriptions, hires, supervises, sets goals, coaches and evaluates all of Accounting Department/Clerical staff
• Maintains records in accordance with the Archdiocesan Records Retention Guidelines
• Maintains appropriate confidentiality in all areas of responsibility
• Handles/resolves employee grievances/personnel issues in a just and equitable manner

Additional Job Functions

• Responsibility for accounting and cemetery information management software systems
• Creates and maintains an accounting manual
• If applicable, interacts with the Operations Manager, Benefits Manager and Family Services Manager on all operational and financial matters as necessary
• Attends meetings as requested by the Director (e.g. Advisory Board, etc.)
• Performs other job-related duties as assigned by the Director

Knowledge, Skills and Abilities

• Extensive knowledge of generally accepted accounting principles and best practices
• Ability and experience in hiring, supervising and coaching employees
• Must be highly detail oriented, well organized, resourceful, sensitive to confidentiality issues, self-motivated and professional
• Ability to plan, organize, set schedules, prioritize tasks, and work with other members of the staff in a collegial and collaborative manner
• Strong knowledge of accounting software applications, including spreadsheets, word processing and database programs (Access, Excel, Word), Sage, and the ability to learn new software.
• Ability to plan and facilitate meetings
• Ability to delegate responsibilities and empower others

Competencies and Education

• Bachelor’s degree in Accounting, Finance, Public or Non-profit Administration or equivalent, relevant work experience. Masters degree a plus.
• Valid California Driver’s License with an insurable driving record

• Active practicing Roman Catholic who understands and supports the teachings of the Roman Catholic Church, preferred.

Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
• Occasional bending, standing, stooping, kneeling, reaching, twisting, and walking. Occasional lifting, pushing, and pulling.
• Occasional repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and extensive reading.
Job Location and Hours
The main office for the Cemetery Department is located at 1500 Mission Road in Colma, CA. The office is open for business Monday – Saturday 8:30am – 5pm.
This position may qualify for flex time and/or remote work days.

Starting Pay Range: $130,000 - $140,000 annually

To Apply: Please submit a cover letter, resume, and a completed application to:
Monica J. Williams, Director [email protected]

ADSF Notice of Non-discrimination:
All employees of the Archdiocese of San Francisco shall be employed without regard to race, color, sex, or ethnic or national origin, and pursuant to the San Francisco Fair Chance Ordinance, the Archdiocese of San Francisco shall consider for employment, qualified applicants with criminal histories.